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 | Review of EIA |
At the start of the EIA
After the screening of Ethical Impacts, an external reviewer reviews the result of the screening and EIA plan. If the screening outcome indicates that no EIA is needed, this independent reviewer performs a review of this EIA screening to check if no significant ethical impacts are expected. If an EIA is deemed necessary, the independent reviewer reviews and approves the small, medium, or large EIA plan after it is prepared and before the EIA process starts.
This review has three possible outcomes:
After the screening of Ethical Impacts, an external reviewer reviews the result of the screening and EIA plan. If the screening outcome indicates that no EIA is needed, this independent reviewer performs a review of this EIA screening to check if no significant ethical impacts are expected. If an EIA is deemed necessary, the independent reviewer reviews and approves the small, medium, or large EIA plan after it is prepared and before the EIA process starts.
This review has three possible outcomes:
The reviewer accepts the EIA plan
Selection of review criteria, scale, budget and team composition are approved.
The reviewer asks for amendments to the EIA plan
These could include:
Additional ethical impacts that the project team did not include in their threshold analysis but that could reasonably have been expected;
Additional requirements for budget team composition and/or scale.
The reviewer rejects the EIA plan
Rejection is possible in the following cases:
When the threshold analysis calls for an EIA scale that does not fit the size of the project;
When some ethical impacts are deemed too severe for the means available to the project team
During the EIA process
During the EIA process, the independent reviewer evaluates the conduct and documentation of the EIA process at regular intervals (determined before the start of the EIA). He or she also provides feedback and guidelines for improving the EIA process, while guarding milestones and Key Performance Indicators. During the EIA, the reviewer is responsible for documenting the EIA process and should organize evaluation meetings, audit reports, and suggest review options.
During the EIA process, the independent reviewer evaluates the conduct and documentation of the EIA process at regular intervals (determined before the start of the EIA). He or she also provides feedback and guidelines for improving the EIA process, while guarding milestones and Key Performance Indicators. During the EIA, the reviewer is responsible for documenting the EIA process and should organize evaluation meetings, audit reports, and suggest review options.
Evaluation meetings
The reviewer should convene a meeting with the EIA team during which the EIA is evaluated, leading to feedback and recommendations for future EIA work.
Audit reports
The reviewer should provide the EIA team with audit reports, which state whether the agreed-upon milestones and/or deliverables have been met.
Review options
The reviewer should issue opinions about the continuation of the EIA. These opinions may be binding, for instance, in the case of a publicly funded R&I project.
At the end of the EIA process
At the end of the EIA process, the independent reviewer reviews the EIA process. The following activities are typically part of this final review and audit.
At the end of the EIA process, the independent reviewer reviews the EIA process. The following activities are typically part of this final review and audit.
Review meeting
The reviewer convenes a final review meeting with the EIA team to evaluate the EIA and document recommendations for future EIAs.
Review document
The reviewer writes a final review document, to be sent to the relevant stakeholders.
Financial statement
The reviewer makes a financial statement, with the cost of the EIA, and a portfolio of publications
Audit meeting
The reviewer convenes a final audit meeting with the EIA team at which leftover follow-up actions are agreed. These need to be performed to meet the audit criteria.
Output: template for review and audit of EIA
The review and audit of the Ethical Impact Assessment results in a document. Depending on the different steps in the review and audit stage, the reviewer should present the results in the following ways:
The review and audit of the Ethical Impact Assessment results in a document. Depending on the different steps in the review and audit stage, the reviewer should present the results in the following ways:
Start
The review and audit criteria are documented in the form of a contract that needs to be signed by both the reviewer and the EIA team.
During
Intermediate reviews and audits are presented as audit reports.
End
The review and audit at the end of the EIA process should be presented as follows:
a) Final EIA report drafted by the EIA team.
b) Final review document, drafted by the reviewer
c) Financial statement.
d) Portfolio of reports and publications related to the EIA.
**This work project has received funding from European Union Horizon 2020 Programme (H2020) via RiskGONE project under grant agreement nº 814425